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Landlord compliance

The landlord compliance checklist.

Letting a home in England comes with a stack of legal duties, and the penalties for missing one are real. Here is every obligation in plain English, what it covers and how often it falls due, current with the Renters' Rights Act and the Tenant Fees Act 2019. On a managed tenancy, we own all of it for you.

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Every legal duty that comes with letting a home in England, grouped into four and written in plain English, with how often each one falls due. On a managed tenancy we handle all of it; the checklist below shows exactly what that covers.

01

Safety certificates and checks

The recurring safety duties that keep a tenancy lawful. Let a renewal lapse and the property cannot be let until it is put right.

  • Gas safety certificate (CP12)

    Every year

    If the home has any gas supply or appliances, a Gas Safe registered engineer must inspect them every year and issue a CP12 record. The tenant needs a copy before they move in, and any new tenant within 28 days of the check.

  • Electrical safety report (EICR)

    Every 5 years

    A qualified electrician must inspect the installation at least every five years, or sooner if the report requires it. Faults rated C1 or C2 must be put right within 28 days, and the tenant given a copy of the report.

  • Smoke and carbon monoxide alarms

    Every tenancy

    Fit a working smoke alarm on every storey, and a carbon monoxide alarm in any room with a fixed combustion appliance such as a boiler or wood burner. Test that each one works on the first day of the tenancy.

  • Legionella risk assessment

    Before letting

    Assess the risk from legionella bacteria in the water system before the property is let. For most homes this is a short assessment you can carry out and record yourself, then review if the system or the use of the property changes.

02

Energy and licensing

  • Energy Performance Certificate (EPC)

    Minimum E

    A valid EPC must be in place before you market the home, and the rating must be at least an E to let it lawfully, unless a valid exemption is registered. The government has confirmed the minimum is set to rise to the equivalent of a C from October 2030, so it is worth planning any improvements ahead of time.

  • HMO licensing

    Where it applies

    A home let to five or more people from two or more households is a licensable HMO and needs a mandatory licence. Many councils also license smaller shared homes under additional or selective schemes, so check with the local authority before you let.

03

Tenancy paperwork, served correctly

Statutory documents that must reach the tenant, on time and in the right form, at the start of the tenancy.

  • Tenancy deposit protection

    Within 30 days

    Protect the deposit in one of the three government-approved schemes within 30 days of receiving it, and serve the prescribed information on the tenant. Get this wrong and a court can order you to repay the deposit along with a penalty of up to three times its value.

  • Right to Rent check

    Before move-in

    Check that every adult who will live in the property has the right to rent in England before the tenancy begins, keep dated copies of the evidence, and diarise a follow-up check for anyone whose permission is time-limited.

  • The How to Rent guide

    Start of tenancy

    Give every new tenant the government's How to Rent guide at the start of the tenancy, and reissue the current version whenever it is updated. It is the tenant's plain-English checklist, and serving it correctly is the landlord's responsibility.

04

The Renters' Rights Act: what to prepare for

The biggest change to renting in a generation. These are the reforms to plan for now, so your tenancies keep working as each provision takes effect.

  • Periodic tenancies replace fixed terms

    New

    Fixed terms end and every tenancy runs from month to month. Tenants can leave with two months' notice, so a well-presented home and responsive management are what keep good tenants in place.

  • Section 21 is abolished

    New

    No-fault eviction ends. To regain possession you rely on a defined ground, such as selling, moving in yourself or serious arrears, each with its own notice period and evidence. Accurate records matter more than ever.

  • Rent reviews once a year, by notice

    New

    Rent increases move to once every twelve months, through a formal notice at the open-market level with two months' notice. A tenant can ask the tribunal to review the figure, so price against real local evidence.

  • New standards, an ombudsman and a database

    New

    The Decent Homes Standard and stricter rules on damp and mould extend to private renting. Landlords must join a national database and a new ombudsman, and tenants gain the right to request a pet that you cannot unreasonably refuse.

Managed lettings

On a managed tenancy, none of this is your problem.

Every certificate, every renewal and every statutory document on this page is ours to arrange, serve and keep current. We diarise each deadline, commission the work, hold the records and tell you what is in hand rather than leaving you to remember it. When the law changes, we change with it.

Or call the lettings desk on 01344 283300.

Keep reading

Guidance to take the next step.

This checklist summarises the main duties for homes let in England and is written in plain English, not as legal advice. Requirements change over time; on a managed tenancy we keep every duty current for you.